First listed on: 17 January 2022

Coordinator Facilities Management


City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington. If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council’s Talent Acquisition team on 8290 1333.

We are building a safe and inclusive culture where our people are empowered to deliver their best work.  Embracing innovation and change, we continually deliver richer and higher quality services to a vibrant, diverse and iconic municipality. We are passionate and energetic, working as one team to build a healthy, prosperous and sustainable community. Progress is important to us, and we and make it a priority to invest in our people’s wellbeing, growth and development.

Please view the below documents for this position:

Job Description

The Facilities Maintenance unit compromises of Security Operations, Building Maintenance for Council's 130 owned and leased buildings, and graffiti maintenance in the community. 

We are looking for a values based motivated leader to oversee a high functioning team to oversee all building-related activities. The ideal candidate will be well-organised with highly developed stakeholder relation skills to set you apart from other candidates.

General coordinator level responsibilities are part of this position such as staff development of a team of 6, management of budgets and development of high quality reports and documents. 

As a Coordinator of the Facilities Maintenance Unit, this position will work with external stakeholders to effectively manage service and works contracts, ensure high quality works and Best Practice, and provide expert technical advice. 

Internally, the incumbent will work with areas such as Asset Management, Project Management and the Planning areas for maintenance of Council buildings and assets, application of heritage requirements, and the successfull delivery of building capital work projects. 

Some priorities for 2022 include:

  • Major security upgrades across our building portfolio
  • Overseeing significant maintenance and renewal upgrades in Prahran Square and other key buildings
  • Undertaking service reviews and tendering building maintenance services
  • Implementing technology and service process improvements to optimize efficiency

This is a permanent full time position with an annual salary range of $113,683 to $126,560 + 10% superannuation and a monthly accrued day off arrangement.

Desired Skills and Experience

To succeed in this position you will need:

  • Previous experience in building maintenance or facilities management and a tertiary qualification in Engineering, Facilities Management, Project Management or a similar field
  • Well-developed methods for creating a cohesive team environment 
  • Excellent communication skills to collaborate, problem solve and maintain positive relationships
  • Experience in budget management, project management and contract management
  • Good level of computer skills to maximise efficiencies, governance and collaboration using online tools, systems and software. 

You will of course have days working from home but the incumbent will need to have some days in the office (flexible to how many / what days), as well as site inspections / investigations and so a current drivers licence will be required. 

Work for Stonnington today. Work that matters. People who make a difference.  


For enquiries relating to the role, please contact Noel Kiernan on 0412 139 882.

For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333. 

Submitting your application 

Please use your cover letter to demonstrate to us that you have what is needed to ‘thrive’ (as noted in the Success Profile) and to tell us more about you and why you want to want to work for us. 

To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.

COVID-19 Vaccination Requirement

In line with the Chief Health Officers COVID-19 Mandatory Vaccination Direction, all persons engaged at City of Stonnington, regardless of their role, will be required to be fully vaccinated for COVID-19. Successful candidates will be required to provide acceptable evidence of their vaccination status.

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