CSIRO Business & Infrastructure Services Coordinator-Facilities - [Archived Advertisement]

The Opportunity

• Do you have a degree or trade along with a strong facilities background?
• Can you deliver hard and soft services, on time and on budget?
• Join CSIRO CBIS today and help us make a difference!

The CSIRO Business and Infrastructure Services (CBIS) Coordinator - Facilities is responsible for the smooth operation of site property and buildings and support services within their area of responsibility. The role typically assists a small team that delivers services that may include: Receipt and dispatch including some level of stores facility; reception and administrative duties; fleet site-based management; site security and access control and workflow coordination services required to process, allocate and monitor the facilities management related work for the site and area under their control. 

Working as part of the broader CBIS Regional team, the role delivers high-quality services and contributes to the continuous improvement of workflow systems and processes. The CBIS Coordinator – Facilities, coordinates the delivery of the facilities maintenance services, both hard and soft, and daily operational activities including the provision of efficient corrective maintenance works and preventative maintenance activities.

Your duties will include:

• Liaising with clients to determine their needs, tailoring solutions to potentially conflicting requirements, taking personal responsibility for client satisfaction, and correcting problems promptly and in a constructive manner.
• Using technical expertise to lead a range of support activities/ functions, with independence of action within own function, achieving results through the use and allocation of available resources, within constraints laid down by managers.
• Providing leadership and supervision to administration staff and take responsibility for the performance management and career development of the individuals.
• Influencing the decisions of managers by recognising the need for change and initiating innovative solutions/proposals; and liaise with and influence related professions to develop practices that support the Business Unit.
• Coordinating services to receive, process, assess, manage and monitor all job requests, utilising the CBIS works order management and invoicing system, through to completion in accordance with all relevant emergency procedures and the relevant reactive maintenance Service Level Agreements.
• Facilitate the effective flow of timely and accurate information to and between internal customers, CBIS personnel within their state, and contractors.

Location: Kensington (Perth), WA
Salary: AU$85k - AU$96k plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 74141

To be considered you will need:

• Relevant diploma/degree or trade and relevant work experience in the delivery of Building Maintenance and/or facility management services including “hard services” and “soft services”
• Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, landlords, tenants, and service providers.
• Knowledge, experience, and ability in the coordination of timely procurement and delivery of reliable, cost-effective FM services.
• Ability to work independently, accept responsibility and direction, and be accountable for on-site service provision, including the capability to co-ordinate trade and other services contractors to ensure delivery of hard and soft services in accordance with relevant time, cost, quality, statutory, and user satisfaction requirements.
• Knowledge/experience and appreciation of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State, and Local Government building and services codes and regulations, and Occupational Health and Safety requirements
• Sound ability to work closely with a diverse operational team of property professionals across several sites and proven experience providing support to a complex property portfolio comprising of several sites and a diverse cross-section of business requirements.

For full details about this role please review the Position Description

Eligibility

The successful applicant will be required to obtain and provide a National Police Check or equivalent.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. Talk to us about how this role could be flexible for you. Balance

Diversity and Inclusion

We are working hard to recruit diverse people and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. Diversity and Inclusion Strategy

We are committed to the safety and wellbeing of all children and young people.

About CSIRO

At CSIRO, Australia's national science agency, we solve the greatest challenges through innovative science and technology.

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Sunday 20 June 2021, 11:00pm AEST